How using an allocation formula changed funding allocations at Long Island University

The purpose of this paper is to describe how the Brooklyn Campus Library of Long Island University evaluated the present budget allocation process and took corrective action regarding the distribution of the materials budget (books, CDs, DVDs, and VHS).

A literature review is conducted to discern which (if any) budget allocation formulas would be useful in updating the budget allocation process.

There is some controversy in the literature about the value of using a mathematical equation or formula to distribute the materials budget. Within the group of librarians who favor using these equations there is a debate as to which model is the most effective. Further, there is a division over the best approach to an allocation. The efficacy of allocation formulas, historical spending and circulation statistics are a few of the issues that are debated in the literature.

This article provides useful information for acquisitions librarians in analyzing a budget line – in this case, the materials budget that in many libraries is being restricted or reduced. It serves as a reminder that processes need to be reviewed periodically as opposed to simply accepting the process because “that's the way it's always been done”.

The paper provides insight into an urban mid‐sized library's acquisitions department efforts to manage more effectively the monies allocated to the department. Peer institutions may gain a new perspective that helps in their budget allocation process.