Diplomatics of born digital documents – considering documentary form in a digital environment
Abstract
Purpose
This paper aims to explore a new model of “record” that maps traditional attributes of a record onto a technical decomposition of digital records. It compares the core characteristics necessary to call a digital object a “record” in terms of diplomatics or “evidence” in terms of digital forensics. It then isolates three layers of abstraction: the conceptual, the logical and the physical. By identifying the essential elements of a record at each layer of abstraction, a diplomatics of digital records can be proposed.
Design/methodology/approach
Digital diplomatics, a research outcome of the International Research on Permanent Authentic Records in Electronic Systems (InterPARES) project, gives archivists a methodology for analyzing the identity and integrity of digital records in electronic systems and thereby assessing their authenticity (Duranti and Preston, 2008; Duranti, 2005) and tracing their provenance.
Findings
Digital records consist of user-generated data (content), system-generated metadata identifying source and location, application-generated metadata managing the look and performance of the record (e.g., native file format), application-generated metadata describing the data (e.g., file system metadata OS), and user-generated metadata describing the data. Digital diplomatics, based on a foundation of traditional diplomatic principles, can help identify digital records through their metadata and determine what metadata needs to be captured, managed and preserved.
Originality/value
The value and originality of this paper is in the application of diplomatic principles to a deconstructed, technical view of digital records through functional metadata for assessing the identity and authenticity of digital records.
Keywords
Citation
Rogers, C. (2015), "Diplomatics of born digital documents – considering documentary form in a digital environment", Records Management Journal, Vol. 25 No. 1, pp. 6-20. https://doi.org/10.1108/RMJ-03-2014-0021
Publisher
:Emerald Group Publishing Limited
Copyright © 2015, Emerald Group Publishing Limited