2009 Awards for Excellence

Citation

(2009), "2009 Awards for Excellence", OCLC Systems & Services: International digital library perspectives, Vol. 25 No. 4. https://doi.org/10.1108/oclc.2009.16425daa.001

2009 Awards for Excellence

Article Type: Awards for Excellence From: OCLC Systems & Services: International digital library perspectives, Volume 25, Issue 4

The following article was selected for this year's Outstanding Paper Award for

OCLC Systems & Services: International digital library perspectives

"The African elephant: a digital collection of anatomical sketches as part of the University of Pretoria's Institutional Repository – a case study"

Amelia Breytenbach

Ria GroenewaldDepartment of Library Services, University of Pretoria, Pretoria, South Africa

Purpose – Although several collections have been digitized and made available in the University of Pretoria's Institutional Repository, a pilot study has not been done to measure the project management and workflow. The collections available in the repository at the time of this project were all long-term projects. There was a need to identify a project small enough to conform with normal project management requirements to use as an example to establish the planning and workflow of future projects. The purpose of this study is to determine the outcome and quality of the final web-ready institutional repository product against specific digitization project goals.Design/methodology/approach – A collection of anatomical sketches in the custody of the Faculty of Veterinary Science, Department of Anatomy and Physiology was identified as a possible collection that could comply with the above criteria. The different sketches in the Elephant collection could be digitized in phases, making it an ideal project for future comparison. In each phase a number of tasks were identified which the various role players should complete during the workflow process. Each phase would be compared with the previous completed phases to measure the outcomes and progress made in quality and time. Through successful interaction and collaboration between the Library and the Department of Anatomy and Physiology during the digitization process, valuable tacit knowledge could be preserved for future use in the field of Veterinary Science.Findings – The completed project delivered on key areas such as the electronic availability of the collection through metadata description. Basic preservation of the physical collection was undertaken as necessary and the physical as well as the digital collections were archived for future use. The conclusion will describe the lessons learned and how it can be applied in future projects to the advantage of the institution.Practical implications – The paper provides a very useful case study for other academic libraries that want to develop their own digital collections.Originality/value – The paper offers practical help to libraries starting with digitization. It supplies valuable information for project management, planning of workflow and estimate time frames for completing a specific task in the digitization process.Keywords Anatomy, Collections management, Digital storage, Drawings, South Africa, University librarieswww.emeraldinsight.com/10.1108/10650750810914247

This article originally appeared in Volume 24 Number 4, 2008, pp. 240-51, OCLC Systems & Services: International digital library perspectives

The following articles were selected for this year's Highly Commended Award

"ePrints@IISc: India's first and fastest growing institutional repository"

Francis Jayakanth

Filbert Minj

Usha Silva

Sandhya Jagirdar

This article originally appeared in Volume 24 Number 1, 2008, OCLC Systems & Services: International digital library perspectives

"Bibliographic families and relationships among family members in COBIB''

Marija Petek

This article originally appeared in Volume 24 Number 2, 2008, OCLC Systems & Services: International digital library perspectives

"Where IR you? Using "open access'' to extend the reach and richness of faculty research within a university''

Plato L. Smith II

This article originally appeared in Volume 24 Number 3, 2008, OCLC Systems & Services: International digital library perspectives